1. Introduction

    Bee The Change – The Influence Hive™ (“we”, “our”, “us”) is a UK-based social-enterprise initiative and brand created to promote meaningful, inclusive consultation through workshops, online events, and digital engagement tools.
    Your privacy and trust are important to us. This policy explains how we collect, use, and protect your personal information when you visit our website, subscribe to our newsletter, make a purchase, or take part in any Bee The Change – The Influence Hive™ activities.

    By using this website and related services, you agree to this Privacy Policy.

    2. Data Collected
    Hosting and Storage

    Our website is hosted on secure UK- and EU-based servers that comply with the UK GDPR and EU GDPR data-protection standards. Hosting partners adhere to recognised frameworks ensuring that your information remains encrypted and protected.

    Registration Data

    When you register for an account, event, or workshop, we collect:

    • Your name and email address

    • Optional contact details such as organisation, job title, and postal address

    • Your chosen username and password

    You can update or delete your information at any time via your account dashboard or by contacting us.

    Purchase Data

    When you buy Bee The Change – The Influence Hive™ products (e.g., game sets, workshop bookings, digital packs), we collect:

    • Billing and delivery information

    • Transaction details (through our secure payment provider)

    • Purchase history for warranty, download, and customer-support purposes

    Payment details (card numbers, bank data) are processed securely by trusted third-party gateways and never stored on our servers.

    Newsletter Data

    If you sign up for our newsletter, we store your name and email address for the sole purpose of sending occasional updates about Bee The Change – The Influence Hive™ games, events, and research opportunities. You can unsubscribe at any time using the link at the bottom of any email.

    Workshop & Event Participation

    When you register for online or in-person workshops, we may collect:

    • Attendance and participation details

    • Feedback and anonymised survey responses

    • Photographs or recordings (only with explicit consent)

    These are used to improve our services and report anonymised insight to sector partners.

    Contact Form Data

    Messages submitted through our website contact form are sent securely to our team mailbox (Info@beethechange.website). We retain messages only for as long as needed to respond or deliver follow-up support.

    Analytics & Cookies

    We use Google Analytics 4 and similar tools to understand website traffic and engagement. Data is anonymised, and no personally identifiable information is stored. You can opt out of analytics tracking through your browser settings or Google’s opt-out tool.

    We use cookies to:

    • Remember your preferences

    • Manage your session log-in

    • Track anonymous site usage

    You can disable cookies in your browser if you prefer.

    3. Cases for Using Your Personal Data

    We process personal data to:

    • Verify your identity and manage your account

    • Provide technical and customer support

    • Deliver and personalise workshops, events, and product experiences

    • Send service updates, order confirmations, and essential notifications

    • Prevent fraud and maintain site security

    • Analyse feedback to improve our inclusive engagement tools

    We never sell your data or share it for marketing purposes.

    4. Third-Party Access and Data Processors

    We work with trusted service partners who process limited data under strict contractual terms:

    PartnerPurposePolicy Link
    WordPress / WooCommerceWebsite hosting & shop managementwordpress.org/about/privacy
    Stripe / PayPalSecure payment processingstripe.com/gb/privacy, paypal.com/privacy
    Mailchimp / BrevoNewsletter and email deliverymailchimp.com/legal/privacy
    Google Analytics 4Anonymous site usage analysispolicies.google.com/privacy
    Eventbrite / ZoomOnline event registration and deliveryeventbrite.co.uk/privacy, zoom.us/privacy

    Each provider complies with UK GDPR and/or EU GDPR requirements.

    5. Embedded Content

    Some Bee The Change – The Influence Hive™ pages may include embedded media such as YouTube videos, X (Twitter) feeds, or social-media posts. These third-party sites may set their own cookies or collect analytics data once you interact with them.
    You can view their privacy policies here:

    6. Who Has Access to Your Data

    Access to your data is restricted to:

    • Bee The Change administrators and support staff

    • Our verified hosting and technical partners

    • Approved processors listed above (only for operational purposes)

    We operate on a principle of data minimisation — collecting only what’s needed, storing it securely, and deleting it when no longer required.

    7. Data Retention

    • Account Data: kept while your account remains active.

    • Purchase Records: retained for up to 7 years for tax and audit purposes.

    • Newsletter Data: stored until you unsubscribe.

    • Workshop Data: anonymised once project evaluation is complete.

    • Support Tickets: deleted after resolution unless legally required to retain.

    8. Security Measures

    We use SSL/HTTPS encryption across the entire website and apply layered cybersecurity measures including:

    • Regular malware and firewall scanning

    • Limited administrative access

    • Secure password-management protocols

    • Encrypted backups

    In the unlikely event of a data breach, affected users will be informed within 72 hours and appropriate remedial steps will be taken.

    9. Your Rights Under UK GDPR

    You have the right to:

    • Request a copy of the personal data we hold

    • Request correction or deletion of your data

    • Withdraw consent for marketing communications

    • Object to or restrict certain processing activities

    • File a complaint with the UK Information Commissioner’s Office (ICO)

    To exercise these rights, contact: Info@beethechange.website

    10. Children’s Privacy

    Bee The Change is designed for adult professionals and residents aged 18 and over. We do not knowingly collect or store personal data from children.

    11. Third-Party Websites & Links

    Our website may include links to partner or affiliate sites (e.g., housing-sector networks, learning platforms). We are not responsible for the privacy practices or content of these external websites. Please review their privacy policies before submitting any data.

    12. Release of Data for Legal Purposes

    We may disclose personal data when required by law, regulation, or court order, or to protect the rights, safety, and property of Bee The Change, its users, or others.
    Any disclosure will be carried out in accordance with UK law.

    13. Updates to This Policy

    This Privacy Policy may be updated periodically to reflect legislative changes or improvements to our services.
    The latest version will always appear on https://beethechange.website/privacy-policy, with a new effective date.

    14. Contact Us

    If you have any questions about this Privacy Policy or wish to exercise your data-protection rights, please contact:

    Bee The Change Data Controller

    Mark Gittos
    Email: Info@beethechange.website Address: Bee The Change, 18 Sylvaner Court, Vyne Road, Basingstoke, RG21 5NZ. United Kingdom